Steps for Adding an EPrint (v2.3+)

Once you have started to deposit a new print, you will be taken through a series of steps, each on a separate page.

Every step has buttons at the top and bottom of the page labelled , and .
• Pressing any one of those buttons will save the information from the current page;
• the button will save the information and exit the deposit process
  • leaving the eprint half-finished

Step 1: Deposit Type

The first step is to indicate what kind of article you are entering into the system (e.g. a book chapter, conference paper, journal paper or thesis).
• Choose one of these options from the radio buttons and click on the button.
• Please note that the kind of article you choose will determine the kinds of metadata that you are expected to fill in on the subsequent pages.

Step 2: Core Bibliographic Information

This page is where you start to fill in the real meat of the metadata.
• Instead of 25-metadata-categories-on-one-page from earlier versions, the task has been split up into separate logical pages.
• Each part of the form has extensive explanatory text and examples, so it is less complex that might appear!

This page contains just the title and authors – both are mandatory!

Step 3: Publication Information

This page contains all the information about the journal or conference to which this article was submitted or in which it was published.

Step 4: Status of Item

This page contains information about whether the paper has been published or not, and whether it was referreed.

Step 5: Abstract and References

This page contains the articles abstract, keywords and reference list.
• The latter is very useful as it allows OAI services to construct citation statistics.

Step 6: Subjects

This page allows you to provide a set of archve-specific categories, chosen from a domain taxonomy.
• Clicking through the relevant parts of the hierarchy will reveal terms which you can [add] .

Step 7: Additional Information

This page allows you to record miscellaneous information about the eprint and to record any problems or suggestions that have occurred to you as a result of filling in the form.
• This will enable the administrators to improve the user interface in subsequent versions of the archive.

Step 8: Documents Attached to Item

This is where you upload the full text of your article.
• Clicking on will take you to further pages to describe the uploaded file.
  • You can add as many different formats of the full text as you choose.
  • Please note that the more easily readable formats (HTML, PDF) are preferred.

Document subpages

The first sub-page (Document Information) asks for information about the format and security of the document.
• The second page (Document File Upload) collects information on Document type and location for uploading.

Document File Upload

Specify whether you wish to upload
• a simple file, ZIP or tar archive from
• either your computer's hard disk,
  • (clicking on the button will upload the file from the disk and add it to a list at the bottom of the page)
• or the Web
  • (clicking on the button will download the file from the specified URL).

Beware: any linked files will also be captured, which could lead to hundreds of files being recursively added to your eprint!

Document Formats Summary

Clicking on the button takes you to a page which summarises the various files you have uploaded for the various document formats
• (PDF and Word only require a single file, but an HTML page may contain many image files, style sheets and sub pages.)

Step 9: Deposit Verification

This page shows how the summary page for the eprint will look, and gives a complete listing of all the data that has been entered.
• At the bottom of the page you should click on the button if everything is satisfactory.
• Clicking on the button will take you to the previous step.
• Clicking on the will return you to your home page with the EPrint in your 'workspace' of unfinished deposits.