Work Study Program

To access the Work Study Page for Students, please visit:
https://www.utsc.utoronto.ca/aacc/work-study-program-0

Across the University of Toronto, over 3,500 students are hired annually through the Work Study Program, providing them with a meaningful Work Integrated Learning experience.  Through paid on campus work experiences, students develop their knowledge, strengthen their skills, and explore how their academic studies transfer to career possibilities.

There are two Work Study programs each year: Fall/Winter and Summer.

Important Work Study Program Updates & Position Submissions:
Fall 2019

Submit positions now for the NEW Fall/Winter 2019/2020 Work Study Program!

Submission Deadline is July 5th.

The Fall/Winter Work Study Program submission period is now open. Before posting a Work Study position, please read this memo carefully.

This year, the University has made some important changes to the Work Study Program to streamline the supervisor experience and ensure students are having a meaningful work integrated learning experience in the Work Study Program.

Learning Expectations: 

  • Set learning goals – students set learning goals with their Work Study supervisor, have a mid-point check-in, and final review of the learning goals
  • Students complete a self-assessment at the end of the Work Study Program
  • Supervisors are encouraged to provide formal feedback about the student’s work performance

The Professional Development Workbook (to access the link, you must be logged in CLNx with your staff/faculty account): CLNx > Jobs & Recruitment > Work Study > Supports for Supervisors -  an optional tool to support these key requirements and more!

NEW - A Highlight of Changes:

  • The Work Study Program is a program approved by the University of Toronto that is exempt from the Employment Standards Act, 2000 (ESA) - 4% vacation pay is not paid on top of the wage.
  • Students will be paid $15 per hour (the Work Study program covers 70% of the hourly rate of $15 per hour and 70% of the 10% benefits; the department pays 30% of the hourly rate and 30% of the benefits); employers may pay a higher wage, but they must cover the additional cost at 100%.  Please ensure you have this funding in place prior to submitting a job.
  • During their first term in the Work Study Program, students will receive two hours' paid training organized by the unit and to be accommodated within the funded hours – one hour related to setting and reflecting on learning goals, and one hour for professional development or skills training.
  • Supervisors are required to provide students with a Work Study Program Letter of Offer available here: clnx.utoronto.ca > Jobs & Recruitment > Work Study > Step-by-Step Process & Forms.
  • Department Business Officer will complete the Online Hiring Approval form (replaces the former Work Study Hiring Form). Access provided to Business Officers – link will be available under “Step-by-Step Process & Forms.”

For full details on posting a position to the Work Study Program: please log into your Faculty & Staff account on the Career & Co-Curricular Learning Network (CLNx), go to Work Study > Jobs & Recruitment > Work Study > Work Study Jobs > Post a New Job (or ‘Repost a Job’ if you are hiring for a previously posted Work Study position).

Things to always remember when hiring a Work Study student: 

  • All applications will be collected through the Career & Co-Curricular Learning Network (CLNx), instead of individual email accounts.
  • For step-by-step instructions, forms, and guides, please log into the Career & Co-Curricular Learning Network, click Jobs & Recruitment > Work Study > Step-by-Step Process & Forms
  • Each job posting submitted can have up to four vacancies.
  • Students can work no more than 15 hours per week, with a maximum of 200 total hours in Fall/Winter Study and 100 total hours in Summer Work Study.

Important Dates Fall 2019/Winter 2020 Program

Information and dates for the Fall/Winter cycle of the Work Study Program will be communicated to all faculty and staff in June.  These are the key dates:

Date Activity
Submit Work Study Position(s) June 5 - July 5, 2019
Position Approval Period July 8 - August 6, 2019
Student Application Period August 7 - September 27, 2019
Hiring Period August 7 - October 4, 2019
Program Period (Work Study Start & End Dates)* September 3, 2019 - February 21, 2020
Hiring Approval Form(s) Due (online) October 4, 2019

Employer Eligibility

Only appointed faculty and staff can submit Work Study positions and supervise students. PhD candidates, post-doctoral fellows, and casual staff cannot submit jobs or manage students.

Eligible employers may submit multiple Work Study proposals.

Student Eligibility

Domestic Students

Fall/Winter

Domestic undergraduate and graduate degree students must be enrolled in at least 40% course load continuously from September to April, totaling a minimum of 2.0 credits (e.g. the minimum would be 0.5 credits in one session and 1.5 credits in the other).

Summer

Domestic undergraduate and graduate degree students must be enrolled in at least 40% course load (1.0 credit) continuously from May to August 2019 with at least a 0.5 credit course in the first session of the summer (May - June), and a 0.5 credit course in the second session of summer (June-August).

International Students

International students studying on a part time basis are NOT eligible to work on Campus - please see the Government of Canada website for rules and regulations. Visit here to learn more about eligibility requirements.

Notes: 

  • Students are permitted to accept ONE Work Study position per program period.
  • Students do NOT have to be OSAP eligible to apply for Work Study positions.
  • Non-degree students are NOTeligible for Work Study
  • Students doing a placement already, are NOT be eligible for work study
  • Students registered in the Toronto School of Theology are NOT eligible for Work Study positions.

Salary and Payment Information

  • The total cost of each Work Study position is the hourly wage equal to minimum wage + 10 per cent benefits (which includes the employer share of WCB, CPP and EI benefits)
  • The employer will be expected to contribute 30 per cent of the total cost of each Work Study position. The remaining 70 per cent will be funded centrally. If the student works more than 100 hours during the Summer Work Study program period (200 hours in the Fall/Winter),the wages associated with the additional hours of work will NOT be cost sharedand employers will be required to fund the additional hours from their own account.
  • Both you (work study employer) and your work study student will receive an email acknowledgement about 24 hours after the Hiring Form has been submitted on-line.
  • The Online Hiring Approval Form can be accessed by logging in to your CLNx account > Work Study > Step-by-Step Process & Forms > Scroll down to the very bottom of page - Coming Soon!
  • Students can download their payroll forms at the UTSC HR webpage; they can also be picked up in the HR office, Room BV526E.

President's Scholar of Excellence Program (PSEP) and Lester B. Pearson International Scholarship (Pearson Scholar)

You may receive an application from a PSEP or Pearson Scholar student. These are students who have demonstrated academic excellent and have a high entrance GPA. Only about 50 students receive the PSEP award, and about 40 receive the Pearson Scholar distinction annually, so you may choose to give them preference over other candidates. For benefits on hiring students from the PSEP program, please visit: https://future.utoronto.ca/content/president%E2%80%99s-scholars-excellence-program.For more information about the Pearson Scholar program, please visit: https://www.future.utoronto.ca/pearson/about 

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Important Dates Summer 2019 Program

 Feb 11 - Mar 8  Job submission request period (faculty & staff)
 April 8 - May 17  Jobs visible to students for application
 May 17  Job postings expire
 May 6 - June 7  Hiring Period
 June 7  Deadline date to hire and submit hiring forms to Enrolment Services
 May 6 - August 9  Duration of Summer 2019 Work-Study Program (UTSC Program)

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More Information

For further information about U of T's Work Study program visit:

Questions about student eligibility and payment procedures:

Nina Luciano
Enrolment Services
416-978-7960
workstudy@utoronto.ca

Questions from UTSC employers about registering with the Career Learning Network and submitting your Work Study proposals:

Liz Annis
416-287-7551
lizannis@utsc.utoronto.ca

Questions from employers on other U of T campuses:

Faculty and Staff at U of T Mississauga, visit UTM's Career Centre.
Faculty and Staff at U of T St. George, visit UTSG's Career Centre.