Preparing for Your Work Term Semester – 7 Important Steps
You've successfully secured a co-op work term - congratulations! Now that you've accepted a job offer, here are 7 things to keep in mind:
Receive your formal offer letter
We will have notified your employer of your acceptance and they will be in touch with you about a formal offer letter and confirming details of your first day. If you don't receive this information, please let us know or reach out to your supervisor to confirm the start time and where you should report on your first day of work. Employers can take anywhere from 1 to 6 weeks to get this letter to you via your utoronto email address or - in some cases - to the mailing address indicated on your resume. When you recieve it, please follow the employer's instructions and email a copy of the signed letter to the Co-op office for our records.
Your Outstanding Applications and Interview Requests
If other employers that you had applied with request to book an interview with you, we'll let them know that you're no longer available for the upcoming work term. That said, sometimes co-op employers will contact you directly. If this happens, please thank them for considering you and let them know you have already accepted an offer for the upcoming work term. If you'd like, you could let them know you'd be happy to consider working with them in the future.
Drop courses for the upcoming semester
Once you've received official email confirmation of your work term from the co-op office, you can drop your courses on ACORN. This typically will occur in the following time frames:
- Summer work term: March - May
- Fall work term: July - September
- Winter work term: October - January
To drop your courses and obtain a refund, you can do one of the following:
Contact the Registrar’s office directly at firstname.lastname@example.org with the subject line "On Work Term Refund Request". In the email, please provide your name, student number, and the exact course codes of every course you would like to drop. The registrar’s office will take that list, drop the courses for you, and process your refund.
Contact our office with a list of courses you’d like to drop from you account (exact course codes are required). We will submit it to the registrar’s office on your behalf to have the courses dropped and your refund processed.
Considering enrolling in an evening or online course? Realistically consider your time commitments
While you're on work term, it's important to remember that your #1 priority lies with your employer. That said, we know sometimes students would like to continue their studies while off-campus. You can take up to one course/0.5 FCE while on work term, provided the course is not during work hours and your completion of the course work, exams etc. will not interfere with your work term commitments. You should not request any time off or an adjusted work schedule to study or attend classes.
Update your status with OSAP
If you receive OSAP funding, connect with the Financial Aid Office to complete the Continuation of Interest Free Status (CIFS) form so that you don't accrue interest on your OSAP load during your co-op work term.
Extend your SCSU health/dental insurance coverage
When you're on work term, you're not automatically covered by the SCSU Health and Dental benefit plan. If you need insurance coverage, contact the SCSU directly for details on plan enrolment, dates and costs.
Update any memberships with Athletics & Recreation
Do you want to use the athletic facilities on campus or participate in intramural sports while on work term? You will need to enrol in a Non-Registered Student Membership with Athletics & Recreation.
Out of Sequence Work Terms
If you find a work term outside of the set work term sequence, you can submit a request for the Co-op Office to consider the position as a formal work term. For this to be considered, the job will have to be accepted as a suitable work term experience (please refer to the external job search section) and you will have to meet the academic work term prerequisite requirements noted in the calendar for your Co-op subject POSt. The Co-op Office will then determine how to proceed with completion of Co-op work prep course requirements.