You’ve made it this far in the job search process – congratulations!
In Co-op, we facilitate the offer process on behalf of employers by forwarding the offer details to you, which typically include your start and end dates, terms of employment, and salary. In some cases, you may be asked for references, required to sign a confidentiality agreement or will need to complete additional documentation such as security clearance, a background check or immunization records.
If an employer offers you a position directly, you should promptly thank them. Let them know you’ll need to liaise with the co-op office but will respond to their offer within 24 hours. Be sure to share the circumstances of the offer (ie, was the interview the result of an external job search?) with us before accepting the position so that we can properly evaluate it and ensure that it meets the provincial requirements for academic credit.
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Once you’ve received an offer, you’ll have 24 hours (or 1 business day) to accept it – either verbally, through the Co-op Office, via email or otherwise. Once you have accepted your offer, you’re expected to uphold this commitment.
Why 24 hours?
This is at the request of many of our employers for a variety of possibly reasons; they have interviewed several students and need to wrap up the hiring process quickly, or delaying your acceptance means that other students are waiting longer for an offer, etc. This turnaround time is also reflective of the preferred times expected in the external job search.
If you’d like to request more than 24 hours to decide, or if you have other questions about the job offer, you should schedule a discussion with your Work Term Engagement Coordinator.
Changes to the position or employment terms?
It’s our goal to help you land high-quality co-op jobs. To do this, we have vetted all of the positions posted in CSM to ensure that they meet our standards.
If significant changes to the position or employment terms have been made since the posting, we’d recommend that you discuss your offer with your Work Term Engagement Coordinator before making your decision. From there, you may be granted some flexibility to reject the job offer if we determine that extensive changes have been made.
Declining Job Offers
Students are able to decline/reject up to two job offers during their time in the co-op program without good reasoning. An example of good reasoning is a significant change to the original posting. Once you have declined two offers without good reason, you will not be permitted to apply for further positions posted by the Co-op office and may be required to undertake an independent job search.
What to do with your formal offer
Before the start of your work term, you should receive a formal letter of offer from your employer that outlines the terms of employment.
When you receive it:
- Sign and date it immediately
- Make 2 copies
- Return the original (signed) offer letter to the employer and email a PDF copy to firstname.lastname@example.org
If you receive a job offer outside of your scheduled work term, we’ll consider resequencing you so that you can accept the job on the basis that you:
- discuss your situation with your Work Term Engagement Coordinator before assuming that we’ll change your work term sequencing, and
- ensure that you meet the minimum requirements for a work term.
If you’ve undertaken an active job search and haven’t secured a position, you can request to defer your work term to the following semester.
For example: if you’re scheduled for a summer work term and are unable to secure a position following an active job search, you’ll can instead apply for positions for the subsequent fall work term.
Provided that your deferral is approved, you’ll then develop a plan of action with your Work Term Engagement Coordinator designed to support your success during the next available job search cycle.
However, if you haven’t engaged in an active job search, you won’t be permitted to defer your work term and will have an alternate work term sequence set by the Co-op Office. This could impact your academic progression through the program or delay your graduation date.