Renew Your Campus Group

Students using a computer together

Before Renewing Your Application

  • If your club was recognized in the previous academic year (2023-2024), your club will need to be renew their club recognition for the 2024-2025 academic year. 
  • Review the sessional dates and requirements of becoming recognized at the UTSC campus.
  • Ensure that you and your club members have drafted and/or updated the club constitution. A copy of the constitution template and instructions on making amendments to your constitution can be found here, See constitution template
  • All applications to become a recognized student organization (club) at the University of Toronto Scarborough campus must be submitted online through the central Student Organization Portal (SOP)

Summer 2024 – Winter 2025 Dates

Activity Summer 2024 – Fall 2024
Renewal period opens: submit your club recognition application  June 2024
Renewal approval period June 2024 - October 31st, 2024
Renewal period closes October 31st, 2024
  Winter 2025
Renewal period opens: submit your club recognition application January 2025
Renewal approval period January 2025 - February 2025
Renewal period closes February 28th 2025

Club Renewal Requirements and Timelines

Step Requirement Details Timeline
1 Update your constitution If there are changes to be made to your club’s constitution, please ensure you make them before applying. Within the renewal approval period. Please review the dates above.
2 Ensure that you have the updated contact information for your club’s executive members Please ensure that you collect the contact information (Name, Email and Phone Number) of your club members for the 2024-2025 year, as you will need to input this information in your online application. Between the renewal approval period. Please review the dates above.
3 Apply on SOP To become a recognized student organization at the UTSC campus, groups must apply through the online portal and ensure that they review the approval period timeline. The online application takes 10-15 minutes to complete and must be submitted within the approval period. Please review the dates above.
4 Constitution and Application Review Once your club has submitted the application, our office will review your constitution and application. If your club constitution requires amendments, a staff member will contact the Primary Contact by email.
Our office will review your application and contact you within 5 business days of submission.
 
5 Receive Approval Once your constitution has no further amendments, your club will be approved. You will be able to see the status of your application through the SOP portal.  
6 Post-Approval In order to host on-campus events or apply for club funding, your club will have to attend a mandatory workshop: UTSC Clubs Orientation. At least 2 executives must attend the workshops to fulfill the requirement. Registration is on CLNx/Folio.
Workshops run on a bi-weekly basis from July – October 2024, and January-February 2025