Before Renewing Your Application
- If your club was recognized in the previous academic year (2022-2023), your club will need to be renew their club recognition for the 2023-2024 academic year.
- Review the sessional dates and requirements of becoming recognized at the UTSC campus.
- Ensure that you and your club members have drafted and/or updated the club constitution. A copy of the constitution template and instructions on making amendments to your constitution can be found here, See constitution template.
- All applications to become a recognized student organization (club) at the University of Toronto Scarborough campus must be submitted online through the central Student Organization Portal (SOP).
Summer 2023 – Winter 2024 Dates
| Activity | Summer 2023 – Fall 2023 |
| Renewal period opens: submit your club recognition application | June 2023 |
| Renewal approval period | June 2023 - October 31st, 2023 |
| Renewal period closes | October 31st, 2023 |
| Winter 2024 | |
| Renewal period opens: submit your club recognition application | January 2024 |
| Renewal approval period | January 2024 - February 2024 |
| Renewal period closes | February 28th 2024 |
Club Renewal Requirements and Timelines
| Step | Requirement | Details | Timeline |
| 1 | Update your constitution | If there are changes to be made to your club’s constitution, please ensure you make them before applying. | Within the renewal approval period. Please review the dates above. |
| 2 | Ensure that you have the updated contact information for your club’s executive members | Please ensure that you collect the contact information (Name, Email and Phone Number) of your club members for the 2023-2024 year, as you will need to input this information in your online application. | Between the renewal approval period. Please review the dates above. |
| 3 | Apply on SOP | To become a recognized student organization at the UTSC campus, groups must apply through the online portal and ensure that they review the approval period timeline. | The online application takes 10-15 minutes to complete and must be submitted within the approval period. Please review the dates above. |
| 4 | Constitution and Application Review | Once your club has submitted the application, our office will review your constitution and application. If your club constitution requires amendments, a staff member will contact the Primary Contact by email. |
Our office will review your application and contact you within 5 business days of submission.
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| 5 | Receive Approval | Once your constitution has no further amendments, your club will be approved. You will be able to see the status of your application through the SOP portal. | |
| 6 | Post-Approval | In order to host on-campus events or apply for club funding, your club will have to attend 2 mandatory workshops: UTSC Clubs Orientation and Funding Workshop. At least 2 executives must attend the workshops to fulfill the requirement. Registration is on CLNx. |
Workshops run on a bi-weekly basis from August - early November 2023, and January-February 2024
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