Before Renewing Your Application
- If your club was recognized in the previous academic year (2022-2023), your club will need to be renew their club recognition for the 2023-2024 academic year.
- Review the sessional dates and requirements of becoming recognized at the UTSC campus.
- Ensure that you and your club members have drafted and/or updated the club constitution. A copy of the constitution template and instructions on making amendments to your constitution can be found here, See constitution template.
- All applications to become a recognized student organization (club) at the University of Toronto Scarborough campus must be submitted online through the central Student Organization Portal (SOP).
Summer 2023 – Winter 2024 Dates
|Activity||Summer 2023 – Fall 2023|
|Renewal period opens: submit your club recognition application||June 2023|
|Renewal approval period||June 2023 - October 31st, 2023|
|Renewal period closes||October 31st, 2023|
|Renewal period opens: submit your club recognition application||January 2024|
|Renewal approval period||January 2024 - February 2024|
|Renewal period closes||February 28th 2024|
Club Renewal Requirements and Timelines
|1||Update your constitution||If there are changes to be made to your club’s constitution, please ensure you make them before applying.||Within the renewal approval period. Please review the dates above.|
|2||Ensure that you have the updated contact information for your club’s executive members||Please ensure that you collect the contact information (Name, Email and Phone Number) of your club members for the 2023-2024 year, as you will need to input this information in your online application.||Between the renewal approval period. Please review the dates above.|
|3||Apply on SOP||To become a recognized student organization at the UTSC campus, groups must apply through the online portal and ensure that they review the approval period timeline.||The online application takes 10-15 minutes to complete and must be submitted within the approval period. Please review the dates above.|
|4||Constitution and Application Review||Once your club has submitted the application, our office will review your constitution and application. If your club constitution requires amendments, a staff member will contact the Primary Contact by email.||
Our office will review your application and contact you within 5 business days of submission.
|5||Receive Approval||Once your constitution has no further amendments, your club will be approved. You will be able to see the status of your application through the SOP portal.|
|6||Post-Approval||In order to host on-campus events or apply for club funding, your club will have to attend 2 mandatory workshops: UTSC Clubs Orientation and Funding Workshop.||
Workshops run on a weekly basis from August – October 31st