The Office of Student Experience & Wellbeing (OSEW) works closely with Facilities Management (FMD), and the Environmental Health & Safety (EHS) team to review all plans for on-campus student events and activities prior to them commencing.
All student group events and in-office operations must be reviewed and approved by OSEW before being permitted to occur.
“Event” is defined as any in-person gathering on campus. This includes (but is not limited to):
Important Information (Please read before submitting your booking request)
Rooms NOT Available for Booking
The following are rooms that cannot be booked by student groups:
Event Booking Process:
Submit a “Club Space Booking Request” through the UTSC Intranet.
The primary and secondary contacts for each club (as listed in SOP) can submit space requests on behalf of their club by logging into the Intranet using their UTORid and clicking on “Club Space Booking Request” from the top left hand menu.
Clubs wishing to book a classroom(s) only:
Clubs wishing to book a Common Space only:
Clubs wishing to book an athletic space in the Toronto Pan Am Sports Centre:
Contact firstname.lastname@example.org to identify a potential date/time for your event. All athletic space requests must be submitted a minimum of 15 business days before the date of event
For Student Societies:
Student societies are required to submit a booking request for meeting or classroom space through Intranet.
For off-campus events, clubs can complete an Off-Campus Safety Planning Record (Risk Assessment) form and submit it to email@example.com.